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FICRA Board Meeting Minutes 11-04-2021

Fox Island Community & Recreation Association 
Board Meeting Minutes 
Thursday, November 4, 2021 7:00PM 
Nichols Community Center, Fox Island, Washington 

2021-2022 FICRA Board of Directors
Lance PowersPresident
Lindsey JensenVice President
Candy WawroSecretary
Hal GoodellTreasurer
Aileen JonesDirector
Wes KingDirector
Miguel MartinezImmediate Past President


November 4, 2021

Board Attendees:  Lance Powers Hal Goodell, Candy Wawro, Weston King, Lindsey Jensen, and Miguel Martinez.  Aileen Jones excused

Meeting called to order at 7:08

Approval of Minutes:  Miguel 1st, Wes 2nd

Public Comments: None

President’s Report:  Discussion ensued about holding separate Ficra and Ficra Trust meetings.  Hal reminded the group that both Ficra and Ficra Trust are sister organizations that have the community’s best interests.  Miguel remarked that one-hour meetings interferes less with family time twice a month than one three-hour meeting once a month.  Lindsey reminded the group that we can communicate more through email when topics concern both organizations and we can decide to come to both as FICRA Board members if we choose. Wes suggested time boundaries be respected in any decision. Suggestion adopted to meet the week before the Trust but keep the Trust informed with agenda updates at each Trust meeting.     

Treasurer’s Report

Checking:  42,217.66

Savings: 0

Money Market:  31,154.37

PayPal: 94.56

Total checking:  73,491.59

Other assets:  139.35

Total assets:  73,630.94

$3500 not used in Ficra activities in 2020 due to Covid restrictions to be returned to Ficra from the Trust.

Received $20,000 for ball park through a donation, spent $17,000 (under budget). 

Dues monies need to be returned to the community in activities. 

Unfinished Business:  No news from Xfinity on wifi installation.  Rebranding meeting set for November 17th at the NCC from 6:00-8:00 pm.

New Business:  Upcoming events calendar –

                Car Show:  Moved off until Spring (due mostly to weather).

                Trunk or Treat:  Had approximately 200 children attend.  A little disappointed in the number of trunks participating.  Other communities also saw a drop in attendance at Trunk or Treats.  Gig Harbor normally has at least 50 cars participating but cancelled this year due to lack of participation.  Everyone ran out of candy by 7:00 pm and we were very appreciative of the donor that dropped off the extra-large bags to give out.  There were 9 stops on Fox Island for Trunk or Treat with FICRA being one of the 9.  The adults that dressed up were an equally big hit with lots of pictures taken.  Promotion was done through a FICRA Flash and social media.  Weather was perfect!

                Cupcake decorating class:  Scheduled for November 19th for one-hour sessions (4:00-5:00 and 5:30-6:30) and are almost full.  Sign up with accrued through Signupgenius and paid through PayPal or check.  The money received pays the baker and is a non-profit for FICRA.  This activity is a “test” scenario both for FICRA and the bakery.  Other possibilities in the future may include a wine and design night for adults, gingerbread house decorating, cookie decorating, etc.  Promotion done through FICRA Flash and social media.

                December Tree-Lighting:  Wicklines will not be performing this year.  A suggestion was made to assemble carolers from the island (hopefully signing outside if weather permits).  Ficra Board approved the contracting out of hanging and removing outside lights.  Cost is approximately $300 plus any needed bulbs, etc. for hanging and removing lights.  Contractor brings in his own lights and then removes them at the close of the season in January.  Miguel to take the lead on Christmas activity.  Candy to contact the lighting contractor for installation.  Wes arranged for a new Santa (background fully checked).  Cost $500 for period of 5:30-8:30. Expenditure approved.  Date set for December 5th.

                Fun Run (yet to be named):  Insurance is a large item for permitting.  Permit needed by Tuesday for appropriate lead times. Hal to get Certificate of Insurance to Wes by Tuesday.  Angela King to chair event.  She already has 10 plus businesses willing to sponsor $150 or more.  Timers and registration are $1000, $250 for the permit.  Jingle dash for kids.   Money available for new activity development.  Runners would pay an entry fee that includes the cost of shirts.  Jingle dash for kids also includes a shirt and would take place around the FICRA track.  Expenditures approved to proceed.  Date to be determined (hopefully December or early January).   

Mascot:  $259 plus tax for a fox costume to promote island activities sponsored by FICRA.  Thoughts were centered on having an island naming contest.  Cost was under $300.  Expenditure approved.

Meeting Adjourned 8:30 pm.  Next meeting December 2, 2021 at 7:00 pm.