FICRA BUILDING TRUST
Minutes, October 13, 2016
Board Attendees: Jim Braden, Tony Moore, Gina Olson, Ray Kittelberger and Mimi Miller in attendance.
Meeting opened by Tony Moore at 7:01 PM with the Pledge of Allegiance.
Attendees asked to sign in for the record.
Minutes: The Sept 8, 2016 meeting minutes have been posted on-line, and were unanimously approved.
President’s report: Tony Moore: No report.
Consent Calendar:
- Jim Braden presented the opportunity for us to increase the insurance coverage of the Trust buildings. This will go to the finance committee to review for consideration for long term budgeting. Approximately $750,0000 is the cost estimate now to rebuild the NCC in total.
Treasurers Report: Mimi Miller
Trust Capital Checking:
Sept 1 Balance: $4,428.67 Sept 30 Balance: $4,428.67
Trust Reserve Checking:
Sept 1 Balance: $9,730.17 Sept 30 Balance: $9,730.17
Trust Checking account:
Sept 1 Balance: $39,557.00 Sept 30 Balance: $39,797.43
Money Market:
Sept 1 Balance: $1,911.28 Sept 30 Balance: $1,911.28
Trust PayPal:
Sept 1 Balance: $778.00 Sept 30 End Balance $1,783.63
Trust Savings:
Sept 1 Balance: $53.93 Sept 31 End Balance $78.93
Discussion over whether a CD would be more profitable for interest, than the current separate checking accounts. The separate accounts have been established to ensure accountability for each use. This will be discussed at next finance/budget meeting.
Discussed hiring the same person again for next year’s tax filing and it was agreed to hire that person.
Rental Document: New rates and new contract have been established. Jim has placed the documents into the G-mail repository, as set up by Howard.
Next finance/budget meeting to be set up by the end of October. That meeting will possibly include the Audit Committee too.
Committee Reports:
Crime Watch: Ray Kittelberger, for Stan Weston. Crime Watch is on the plus side financially – at this time. Crime report has 2 sections: Year to date, crime is down. Theft from automobiles is at 2 this year, vs 14 last year. Residential burglary: 2, down from 7 last year. Crime has increased in fraud and forgery, which is not an Island or patrol-able crime. Increase in yard theft. Sept: Sheriff has been using radar for speeding, and has given warnings, but has ticketed those traveling way over the limit. He reports seeing citizen patrol on the road too. Ray predicts mail & package theft is likely to increase. Fox Island Post office to include a Tips article to be published in Fox Island Living Magazine. Joan would like to see Tips come via the Ficra Flash and FB (Board to pursue this). Mike reports they have 9 active home checks in play.
Emergency Planning: Doug Nelson, took Dave Smith and Ray Kittelberger on a boat trip to point out area of potential load and unload for future possible evacuation. 12 points identified. This weekend is potentially a test of our Emergency Planning function, due to forecasted storms. Gina Olson participated in an MRC (Medical Reserve Corps) volunteer event to spread the County’s medical item inventory available to the 12 medical item trailers in the County via PCHD. This helped make what is in our trailer more usable. There is an AED which has been kindly donated to NCC from GHFD, and a lock box for that donated by Gina Olson. This will be placed in the hall near the kitchen. Jim is working on a capital budget request for $16,900 through Senator Jan Angel’s office, and Rep. Michelle Caldier’s office, in Olympia. The funds are to be used for our Emergency Planning needs list. Pep C Minutes, PSD was referring PepC to the Tacoma Foundation, who are giving out grants for Emergency Planning, too. The complete emergency plan is posted on ficra.org.
Building Committee: Jean Peterson, excused. Jim reported on Fall cleanup: 2nd coat of paint applied to back side of the garage. A hazardous tree was removed. Picnic benches spruced up. Weeds picked. Basement vacuumed. A large set of shelves removed, painted and relocated in the basement. Jim is working with contractors to get bids to grade the parking lot. The electrical to the garage is also being readied for contractor bids.
Jim and Bob met with Kip Kalbrener, golf course rehab expert, who will provide estimates for rehabbing the sports field and installing a walking track. Bob reports that the Sports field survey results are in, and there is a clear preference from all surveyed for a walking path, however closely favored after this is the repair of the ball field, creation of a soccer field or sport court. Mimi would like to see data published. The Board will review the data and help the Building Committee settle on a plan. Jim reiterated the importance of planning any new facilities by minimizing the maintenance requirements as top priority. The basic intent of the Sports Field is to be a park in nature and family oriented.
Nature Center: Ed Burrough Chairman, excused. No report.
Special Committees:
Audit Committee: Meeting to be set, and Report sent out by the end of October.
Nominating Committee: Jim to discuss at finance/budget meeting.
Unfinished Business:
January fundraiser: Jean, Jim and Carolyn are working on this. Theme is “Evening in Venice.” Set for January 21st, 2017. Most committees are set up and auctioneer and music secured.
Christmas tree lighting: The tree brutalized two or three years ago in front of the NCC will be used.
Planning Calendar, Web site development, & Brochures: No report
NCC siding: Siding on southwest corner of Nichols Center has been repaired by Tim Wilson. Window sills on the south side yet to be replaced.
New Business: Brass plaques display board – see FICRA minutes for October 13, 2016.
Next meeting is on Nov 10, 2015
Meeting Adjourned at 8:30 PM.
Respectfully Submitted by Gina Olson for Secretary Ray Kittelberger