FICRA BUILDING TRUST
BOARD OF DIRECTORS MEETING MINUTES
July 9, 2015
Board Attendees: Tony Moore, Jim Braden, Gina Olson, Hal Goodell and Ray Kittelberger.
Meeting opened by Jim Braden at 7:00 PM.
President’s report: Jim Braden
Given the recent noise complaints and being under burn ban restriction, Jim has been investigating ways to keep the fire pit at the NCC a safe quiet and still useable place for any persons interested to use. He has spoken with neighbors who have concerns, and Jen B, the rental coordinator about ways to manage current and potential issues.
It is proposed to put up a sign to be added to the Nichol Center fire pit to instruct those who choose to use it later than dusk to call (Jim for now) for “reservation” until a10 PM curfew, remain quiet to respect neighbors, and guard for fire risk with garden hose ready. Crime watch and Deputy have been asked to make patrols. Audience input is that the fire pit has historically not been an issue in the past, however that fire pit will be closed to use during a burn ban. Wetting the ground around the pit before a fire was suggested. Sign already posts that Park is open from Dawn to Dusk. 2nd Sign to state no fires during burn ban. Jim to follow through with this.
Directory is being edited for the 2015 edition. This will be further discussed during the Ficra Meeting.
Minutes: The June 2015 minutes were approved.
Consent Calendar: No items.
Treasurers Report: Hal Goodell
Checking account:
June 1 Balance: $49, 931.79 June 30 Balance: $51,196.06
Money Market:
June 1 Balance: $12,856.86 June 30 Balance: $12,857.92
Trust PayPal:
June 1 Balance: $485.20 June 30 End Balance $581.70
Hal has now made PayPal account give separate accounts for PayPal FiCRA and PayPal Ficra Trust. This is set up with Quickbooks. This will be noted each month separately. There are a few checks that are still to be deposited.
Jim reports that the Capital expenditure list of items is extensive and includes keeping the building up (Reserve study), and making needed improvements. This will be posted on-line, so that Ficra members who look at the budget understand the financial obligations that lay ahead.
Uwe suggested that we follow through on separate accounts for a separate account in QuickBooks for Capital improvements. Jim asked that we do the same for the Reserve Account.
Treasurers report accepted by the board unanimously.
Crime Watch: Stan Weston
Crime continues to be low. Theft from vehicles in month of June totaled 4. Year to date is 10, which is up from total of 4 last year. There is a continued recommendation from P.C. Deputy to take all valuables out of cars/boats. Residential burglary totaled 2 for June, 9non-forced entries). Vandalism, 6 for the year. Drug possession: one last month.
This information summarized may be useful to FI residents in the form of “Tips” column of mailing. Also Crime Watch will do summer vacation patrols.
Crime Watch Awareness Fliers went out. Hal states donations have started to come in since which is good. He has been sending a quick reply via email, but has a longer list and will give this to Mike Gordon to write thank you notes to these folks. $1215 for the year. Since July 5th there has been $400 donated.
Emergency Planning: Ray Kittleburger reports, next meeting July 21 or 28th. Updated Plan distributed at the Fair last year. This is on the Website, and it will be in to give to folks at the EP Booth. Bob and Doug Nelson have been working on this.
Building Committee: Carolyn Braden (Jean Peterson, excused). Focus has been on the kitchen. Bids have been collected over the last many months. Costs have been settled on $26, 283. This has been reduced to $23,128.00 with an added $3000 contingency plan (unexpected costs). She and Jean have been working to save money.
Construction to begin mid Sept throuigh Oct. Board approval is needed.
Motion to approve, seconded, unanimously passed.
Nature Center: Ed Burrough. Class on July 20th by Dodi Skiffington to enter the photo exhibition. Submission by 31st of July up until 7 pm or they can be mailed to Ed prior. Nature center continues to have trails open and there are 1/2 mile of trails, which is a lot of maintenance. Ed was reflecting on historically the summers were frequented by Natives who harvested clams, dug roots, collected berries for survival. Jim would like to see the Nature center Minutes posted to the website. Howard says this can be done easily.
Audit Committee: Meeting of Audit team is needed. There are items that are going well, and other that are needed to be finalized. Evening meeting preferred.
FICRA FAIR: Hal reports application for booths are coming in. Layout slightly revised. Met with Yacht Club members to improve their location. A work party, date and commitment to clear brush is going to be taken care of by Jim. Tony has volunteered to clear weeds with his combi tool. Volunteers needed to clear weeds. Fire prevention and Liq license have been applied for. Red Hook contacted to provide a Keg of beer. Hal needs to know number of booths needed for EP, based on last year’s layout. Ray says 2 booths for CW, and 3 for EP. Kent Holder is volunteering his tractor for Parade. Grand Marshal is needed. Lisa put into the GigaBite a message, as well as in Fox Island Living magazine. An article is needed to be put in the Gateway, Lisa to do this. Pen Light has list of Events. Contact Jonathan White for this imput. Sponsorship with Pen Light is confirmed. Music is all set up. Needs to order Kazoos.
Electrical panel has been put in, and new conduit will be run, trenches will be dug and electrical outlets on posts put in for the fair. Locations have been set.
Boyscouts have not contacted Hal yet, but Jim says they need 2 booths and will be helping.
Unfinished Business: Video Cameras: Still in process.
Furnace study: On back burner.
Basement water control: Work in progress, and new sump dug. Will have pump in by the Fall.
New Business:
Planning Calendar Development: Howard states that he will post on planning calendar Google Calendar and in the FICRA PLANNING Calendar. Annual events to be posted on there. Milestone events are on there now. In the future, the activities that lead up to the events can add other dates, meetings, etc.
Keyless lock is on hold.
Student Speaker Contest, Scholarship for Emergency Preparedness was successful. Both made great presentations on Emergency Preparation in the home. Judging was difficult and rather than split with winnings between them, it was suggested that each be given $500 award. Motion to approve additional $500. Amendment to the budget. Approved, and passed unanimously.
Jean asking for a volunteer to run the Mardi Gras event for next year. Cheryl Nelson to run silent auction, and Carolyn Braden to help. Next year’s date – Jan 23rd suggested and agreed on. All Island Garage Sale is Sept 12th. Applications will be available by Aug 1st. Copies of locations to be printed, available at store, Ads run 1 week before in the Tribune. Last year not enough advertising.
Next meeting is on Aug 13, 2015
Meeting Adjourned at 8:08 PM.
Respectfully Submitted by Gina Olson, Secretary