qTrust Board Meeting Minutes 06-08-2023 – FICRA
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FICRA Building Trust Board Meeting Minutes 
Thursday, June 8, 2023, 7:00PM 
Nichols Community Center, Fox Island, Washington 

2022-2023 Revised FICRA Trust Board
Arlyn LawrencePresident
Wes KingVice President
Candy WawroSecretary
Hal GoodellTreasurer
Craig McLaughlinDirector
Matt DejardinsAdvisor
Lindsey JensenAdvisor

FICRA TRUST Board Minutes

June 8, 2023

Nichols Community Center

Attendees:  Arlyn Lawrence (President), Wes King (Vice-President) excused, Hal Goodell (Treasurer), Candy Wawro (Secretary), Craig McLaughlin (Director), Jim Braden (Project Manager)

Meeting called to order at 7:05pm

Public Comments:  None

Approval of May 2023 Minutes:  Hal made the motion to approve the May 2023 minutes and Craig seconded the motion.  Vote taken and approved unanimously.  Motion carried.

Treasurer’s Report (Hal Goodell):

Trust Checking

                Beginning Balance:                           $ 21,237.17

                Checks & Payments:                             9,800.79 (NCC Insurance, Sheriff, & Property tax

                Deposits & Credits:                               3,774.50

                Cleared Balance:                               $ 15,210.88

Trust Savings

                Beginning Balance:                           $       666.16

                Checks & Payments:                                        0.00

                Deposits & Credits:                                       66.45

                Cleared Balance:                               $         731.61

Trust PayPal Ending 5/31/23

                Beginning Balance:                           $      2,137.26

                Checks & Payments:                                      17.83 (fees)

                Deposits & Credits                                       455.00

                Cleared Balance:                               $      2,574.43

Trust Capital Checking

                Beginning Balance:                           $          338.32

                Checks & Payments:                                         0.00

                Deposits & Credits:                                            0.00

                Cleared Balance:                               $          338.32

Trust Reserve Checking

                Beginning Balance:                           $         153.20

                Checks & Payments:                                        0.00

                Deposits & Credits:                                          0.00

                Cleared Balance:                               $         153.20

Trust Money Market (General, Capital, Reserve, EP, NW)

                Beginning Balance:                           $ 288,441.74

                Checks & Payments:                              80,412.30 ($80K to 10 mo. Certificate)

                Deposits & Credits:                                      834.75

                Cleared Balance:                               $  208,864.19

Trust General Money Market

                                                Beginning Balance:                           $  108,093.35

                                                Checks & Payments:                                        0.00

                                                Deposits & Credits:                                      422.45 (May interest)

                                                Cleared Balance:                               $  108,515.80

Trust Capital Money Market

                                                Beginning Balance:                           $    36,468.71

                                                Checks & Payments:                                        0.00

                                                Deposits & Credits:                                          0.00

                                                Cleared Balance:                               $    36,468.71

Trust Reserve Money Market

                                                Beginning Balance:                           $    40,802.47

                                                Checks & Payments:                                          0.00

                                                Deposits & Credits:                                            0.00

                                                Cleared Balance:                               $    40,802.47

Trust Community Events/Activities Money Market

                                                Beginning Balance:                           $    62,100.96

                                                Checks & Payments:                              50,000.00 (Transferred to 10 mo. CD)

                                                Deposits & Credits:                                          0.00

                                                Cleared Balance:                               $    12,100.96

Trust Emergency Prep (Restricted) Money Market

                                                Beginning Balance:                           $   21,591.59

                                                Checks & Payments:                             15,000.00 (Transferred to 10 mo. CD)

                                                Deposits & Credits:                                         0.00

                                                Cleared Balance:                               $     6,591.59

Trust Emergency Patrol (Restricted) Money Market

                                                Beginning Balance:                           $   19,384.66

                                                Checks & Payments:                             15,000.00 (Transferred to 10 mo. CD)

                                                Deposits & Credits:                                         0.00

                                                Cleared Balance:                               $     4,384.66

Trust Money Market – Other

                                                Beginning Balance:                           $             0.00

                                                Checks & Payments:                                   422.45 (May Interest Transferred to General MM)

                                                Deposits & Credits:                                     422.45 (May Interest)

                                                Cleared Balance:                               $             0.00

                                Sum of QB Sub Money Market                    $ 208,864.19

30 Month Flex Certificate

                Beginning Balance:                           $ 101,569.02

                Checks & Payments:                                        0.00

                Deposits & Credits:                                     343.33 (May Interest)

                Cleared Balance:                               $ 101,912.35

10 Month CD (Add On)

                Beginning Balance:                           $             0.00

                Checks & Payments:                                       0.00

                Deposits & Credits:                                80,009.98 (Deposit from MM Accts plus May Interest)

                Cleared Balance:                               $   80,009.98

Project Management Report (Jim Braden): 

Building & Grounds: The awning for the North Deck was finally used for a party on Saturday, June 3rd.  It appears to be doing the job we desired: shade and lighting. 

We contracted with TruGreen to apply weed and feed on the Sports Field.  That is complete but follow-up is needed on ground repair, and an invoice that states exactly what was done.  The sprinkler for the Sports Field has been commissioned to try to keep the field green as long as practical.  Jim has contacted an irrigation firm to get an estimate.

The improving weather should permit us to do the final design and fix the emergency exit from the basement.  We are still looking to secure a tile craftsperson (professional, to ensure surviving outdoor weather extremes) for the Sports Field donor tiles.

The dehumidifier is in service at the NCC Garage which makes a difference – particularly for the folks storing home goods in the North side rental space.

Nature Center: Per Ed Burrough, the Nature Center keeps chugging along keeping the site safe for visitors.  The latest visible accomplishment is clearing along the frontage with 9th Avenue.

Emergency Preparedness (EP):  EP is anxious for our getting the FICRA website overhauled to help us upgrade Neighborhood preparation and response.  Emergency Response exercises are in the planning stage for this Summer.  We’ve had basically no crime issues on Fox Island for May with the bizarre exception of a break into the coffee hut at the Fox Island store.  It has been another very good year for our management of crime.  The radio station KGHP is questionable for our emergency communication for the long term.  PSD 401 has not yet decided on that.

Fox Island Amateur Radio Club (FIARC) is considered a part of Emergency Preparedness.  The FIARC participated in the PEP-C safety fair at GHHS on April 22. 

Other items:

  • Bylaws:  A draft has been sent to the Board members.  This needs Board approval.
  • We have yet to secure a vendor to assist in foxislandficra.org website upgrade. 
  • Wes and Jim are looking into having a presentation by FEMA on emergency preparation.  That could be of value as we continue to get residents to prepare.  Need to set a date.

FICRA Events and Activities (Candy Wawro):  Summer Solstice is planned for June 24th.  We have two musical entertainers scheduled:  Krazy Kats – $250 (from the Island) from 5:00-6:15pm and the band Sol from 6:30-8:30pm.  The band, Sol, asked that their fee of $250 be donated to Absolute Ministries Men’s Sober Living House in Auborn.  We had a difficult time finding a food truck but decided on Slam Dunk Sausage food cart.  We will have a cornhole tournament (volunteer led) and kickball for families.  Will incorporate a beer/wine tent as well with permit acquired. July 8th, we have a Joel Gipson concert from 6:30-8:30 planned and hoping to get Pretty Gritty Tours back in July for another history talk as he was so well received in April.  All events are publicized on social media, email, and with a bridge sign.  The Summer Solstice event will have road signs made.  Given our dry weather, road signs are difficult to place in the ground.  Will utilize sandwich boards as needed.  French Toast will begin their summer kids camp the last week of June.  Until classes begin, the schedule remains flexible dependent on interest.

Old Business:  Arlyn suggested that we vote on the new bylaws.  Although changes were made at a separate meeting, it was suggested by Jim Braden that the changes be sent to each Board member before a vote is taken.  Aryln said she would send those changes out to the Board members before the July meeting.

New Business:  Ficra Fair preparations are underway.  Vendor forms are being accepted and last year’s vendors were sent an application.  Arlyn suggested that she would take vendor forms down to the Gig Harbor Farmers’ Market to solicit interest.  A 10’ x 10” vendor space is $35.  Foursquare Church is again doing the kid zone and the musical line up is complete with Two Macs from 11:00-11:45am, the band Ante Up from 12:15-1:30pm and finishing up with the Shy Boys from 2:00-4:00pm.  Last year’s food vendors will be there as well as a beer and wine tent.  All permits solicited.

Arlyn made a motion to adjourn.  Craig seconded the motion. Vote taken and approved unanimously.  Motion carried.  Adjournment at 8:45pm.