FICRA Building Trust Board Meeting Minutes
Thursday, May 11, 2023, 7:00PM
Nichols Community Center, Fox Island, Washington
| 2022-2023 Revised FICRA Trust Board | |
|---|---|
| Arlyn Lawrence | President |
| Wes King | Vice President |
| Candy Wawro | Secretary |
| Hal Goodell | Treasurer |
| Craig McLaughlin | Director |
| Matt Dejardins | Advisor |
| Lindsey Jensen | Advisor |
FICRA Trust Board
May 11, 2023
Nichols Community Center Auditorium
Attendees: Arlyn Lawrence (President), Wes King (Vice-President), Hal Goodell (Treasurer) excused, Candy Wawro (Secretary), Craig McLaughlin (Director), Jim Braden (Buildings and Grounds) excused
Call to order 7:02 pm
Public Comments: None
Approval of April Minutes: Craig made a motion to approve. Wes seconded. Motion approved.
Treasurers’ Report (written report provided in Hal’s absence):
Trust Checking
Beginning Balance $ 36,781.19
Checks and Payments 18,224.02 ($10K for Scholarships & $3881.25 E. Scouts
Deposits and Credits 2,680.00
Cleared Balance $ 21,237.17
Trust Savings
Beginning Balance $ 666.13
Checks and Payments 0.00
Deposits and Credits 0.03
Cleared Balance $ 666.16
Building Trust PayPal Period Ending April 30, 2023
Beginning Balance $ 152.95
Checks and Payments 2,075.00
Deposits and Credits 90.69
Cleared Balance $ 2,137.26
Trust Capital Checking
Beginning Balance $ 5,509.36
Checks and Payments 5,171.04 (Final payment for Awning)
Deposits and Credits 0.00
Cleared Balance $ 338.32
Trust Reserve Checking
Beginning Balance $ 0.00
Checks and Payments 1,846.80 (Payment for Septic Tank Maintenance)
Deposits and Credits 2,000.00
Cleared Balance 153.20
Trust Money Market (General, Capital, Reserve EP & CP)
Beginning Balance $ 290,029.44
Checks and Payments 3,399.41
Deposits and Credits 1,811.71
Cleared Balance $ 288,441.74
Trust General Money Market
Beginning Balance $ 108,681.05
Checks and Payments 1,000.00 (Transfer Silver Donation to Capital MM)
Deposits and Credits 412.30 (April Interest)
Cleared Balance $ 108,093.35
Trust Capital Money Market
Beginning Balance $ 35,468.71
Checks and Payments 0.00
Deposits and Credits 1,000.00
Cleared Balance $ 36,468.71
Trust Reserve Money Market
Beginning Balance $ 42,802.47
Checks and Payments 2,000.00 (Transfer to Reserve Ckg for Septic Maintenance)
Deposits and Credits 0.00
Cleared Balance $ 40,802.47
Trust Community Events/Activities Money Market
Beginning Balance $ 62,100.96
Checks and Payments 0.00
Deposits and Credits 0.00
Cleared Balance $ 62,100.96
Trust Emergency Prep Restricted Money Market
Beginning Balance $ 21,591.59
Checks and Payments 0.00
Deposits and Credits 0.00
Cleared Balance $ 21,591.59
Trust Emergency Patrol Restricted Money Market
Beginning Balance $ 19,384.66
Checks and Payments 0.00
Deposits and Credits 0.00
Cleared Balance $ 19,384.66
Trust Money Market Other
Beginning Balance $ 0.00
Checks and Payments 412.30 (April Interest)
Deposits and Credits 412.30 (April Interest)
Cleared Balance $ 0.00
30 Month Flex Certificate
Beginning Balance $ 101,237.85
Checks and Payments 0.00
Deposits and Credits 331.17 (March Interest)
Cleared Balance $ 101,569.02
Follow up on Board and Audit Committee Elections: Arlyn to verify Board elections with prospective Board members (Jacob Paukert and Matt Berry).
Standing Committee Reports
Finance Committee: Hal to update next month.
Building and Grounds: For Major projects, please refer to the Capital Expenditures Report that has active and proposed (mostly capital) projects with priorities indicated in the red “Priority” column. There is a second page to that report that has completed projects listed. The awning for the north deck was installed April 12th. We had TruGreen to apply weed and feed on the sports field. Unfortunately, the ground was wet and soft when he came out. He was supposed to call Jim before coming out. Hence, due to the weather, the truck did get stuck in the mud and had to be pulled out leaving ruts on the grass. Jim is in contact with TruGreen to remedy the mess. The improving weather should permit us to do the final design and fix for the emergency exit from the basement. The sports field donation tiles are here. We are looking to secure a tile craftsperson (professional, to ensure surviving outdoor weather extremes). Jim also provided a copy of the Project Test Form when new projects are suggested. A prudent cost analysis and FICRA value/liability/consequences should be heavily weighed when proposing new projects.
Nature Center: The nature center is in pretty good shape. Now with spring happening, things are growing anew, so we keep up our efforts to keep the trails passable as nature always wants to fill in the open spaces. They continue to trim trails, resuming mowing of the entry area and the roadside along 9th Avenue and continuing the chore of transporting our pile of wood chips to needy areas of the trail are their priorities currently. They did note that they are seeing more contacts with our new Facebook page and getting some good comments. They believe this will increase the usage of the Nature Center as the year progresses.
Emergency Preparedness: EP is anxious for the overhaul of the FICRA website to help upgrade neighborhood preparation and response. Emergency Response exercises are in the planning stage for this Spring. We had basically no crime issues on Fox Island for March. It has been another very good year for our management of crime. The radio station KGHP is questionable for our emergency communication for the long term.
FICRA Events and Activities (Candy): April’s “That Irish Guy” concert was well received with about 40 in the audience (approximately 60 signed up and were reminded by email). The beginning quilters had a dozen people interested in the two-part class. A nationally recognized teacher was acquired. A materials list was sent to all twelve. Payment was due the first day of class. Not a single person showed up for the class despite emailed and messaged reminders. Class #2 was therefore cancelled. May has the Pretty Gritty Tour presentation of Shipwrecks and Ghosts of the Puget Sound slated for 5/22/23 at 7:00. We had about 75 signed up with about 50 in the actual audience. Again, the presentation was well received. Next activity up is the Summer Solstice slated for June 24th. A food truck was acquired as are two bands (Krazy Kats from 5-6:15 and the band Sol from 6:30-8:30). Both groups were $250 each. The Band Sol is asking that their payment be made to Absolute Ministries (www.absoluteministries.org) to support a men’s sobor living house. July 8th is the Joel Gibson Jr. concert. Cost was $1500. We will sell beer and wine at both the Summer Solstice and Joel Gibson Jr. concert. Summer Solstice event is free, the Joel Gibson Jr. concert will have tickets of $10pp for FICRA members and $15pp for non-members. Tickets will go on sale via our website in June.
Old Business:
Website update. There was no overall business that impressed those participating in the interviews. Craig to select someone and move forward.
Bylaws Update: Bylaw updates were completed. Arlyn will send copies to the Board for approval in June.
New Business:
FEMA Presentation: Wes to arrange date/time and coordinate with Doug Nelson and Jane Tollett. June 2nd was the original date planned but that may not provide enough time to adequately prepare and advertise. A suggestion was made that we might do workshops in the classroom during the fair on emergency preparedness.
New flag for the auditorium: Candy suggested that the small flag for the auditorium is not appropriate and suggested getting a larger indoor US flag on a base. Wes said his office just ordered one and will forward information. Craig made a motion to purchase the new flag. Candy seconded. Motion was unanimously approved.
Landscaping (weeding needed around the building, the ballfield, and by the playground): Candy suggested utilizing Cassius Via’s LLC to do the work needed. He is a student at Gig Harbor High School (upcoming class president for 2023-24). Was told that his father would meet any earnings he made to be put forth toward his college education. Craig suggested calling a landscaping company. Candy suggested that If Cassius’s work doesn’t pan out, we could easily go in a different direction. Candy made a motion that we pay Cassius $20 per hour to do the necessary weeding. Wes seconded the motion. Motion was unanimously approved.
Meeting adjourned at 8:35 pm.