FICRA Building Trust Board Meeting Minutes
Thursday, December 8, 2022, 7:00PM
Nichols Community Center, Fox Island, Washington
| 2022-2023 Revised FICRA Trust Board | |
|---|---|
| Arlyn Lawrence | President |
| Wes King | Vice President |
| Candy Wawro | Secretary |
| Hal Goodell | Treasurer |
| Craig McLaughlin | Director |
| Matt Dejardins | Advisor |
| Lindsey Jensen | Advisor |
FICRA Trust Board Meeting Minutes
Thursday, December 8, 2022 – 7:00 pm
Attendees: Arlyn Lawrence (President), Wes King (Vice-President), Hal Goodell (Treasurer), Candy Wawro (Secretary), Craig McLaughlin (Director) excused, Lindsey Jensen (Advisor) excused, Matt Desjardins (Advisor) excused
Approval of Minutes: A motion was made by Wes to approve the November minutes. Arlyn seconded the motion. Motion was unopposed. Motion carried
Treasurer’s Report (Hal Goodell):
FICRA Trust:
Trust Checking
Beginning Balance: $36,762.66
Checks & Payments: $14,315.56
Deposits & Credits: $11,236.20
Cleared Balance: $33,683.28
Trust Savings
Beginning Balance: $ 718.64
Deposits & Credits: $ 35.87 (Amazon Smiles)
Cleared Balance: $ 754.51
Trust PayPal Ending 11/30/22
Beginning Balance: $ 8,903.91
Deposits & Credits: $ 650.00
Checks & Payments: $ 24.38
Cleared Balance: $ 9,529.53
Trust Capital Checking (Restricted Funds)
Beginning Balance: $ 3,600.00
Cleared Balance: $ 3,600.00
Trust Reserve Checking (Restricted Funds)
Beginning Balance: $ 187.92
Checks & Payments: $ 4,944.20
Deposits & Credits: $ 4,944.20
Cleared Balance: $ 187.92
Trust Money Market (General, Capital, Reserve, EP & CP)
Beginning Balance: $ 314,778.49
Checks & Payments: $ 267.12
Deposits & Credits: $ 5,493.77
Cleared Balance: $ 320,005.14
Trust General Money Market
Beginning Balance: $178,444.41
Checks & Payments: 0.00
Deposits & Credits: $ 282.45 (Interest)
Cleared Balance: $178,726.86
Trust Capital Money Market
Beginning Balance: $ 31,911.97
Checks & Payments: $ 4,944,20 (Braden Donation)
Deposits & Credits: $ 4,944.20
Cleared Balance: $ 36,856.17
Trust Reserve Money Market
Beginning Balance: $ 42,802.47
Checks & Payments: $ 0.00
Deposits & Credits: $ 0.00
Cleared Balance: $ 42,802.47
Trust Community Events/Act. Money Market
Beginning Balance: $ 20,000.00
Checks & Payments: $ 0.00
Deposits & Credits: $ 0.00
Cleared Balance: $ 20,000.00
Trust Emergency Prep Restricted Money Market
Beginning Balance: $ 21,591.59
Checks & Payments: $ 0.00
Deposits & Credits: $ 0.00
Cleared Balance: $ 21,591.59
Trust Citizens’ Patrol Restricted Money Market
Beginning Balance: $ 20,028.05
Checks & Payments: $ 0.00
Deposits & Credits: $ 0.00
Cleared Balance: $ 20,028.05
Trust Money Market – Other
Beginning Balance: $ 0.00
Checks & Payments: $ 282.45
Deposits & Credits $ 282.45
Cleared Balance: $ 0.00
Sum of QB Sub Money Market $ 320,005.14
Standing Committee Reports & Actions
Finance Committee (Hal Goodell): Budget Session scheduled for January 5, 2023 and new budget to be adopted at January FICRA Trust Meeting on January 12, 2023. Likely to recommend rental increase for the Nichols Community Center at that time.
Building & Grounds (Jim Braden): Major Projects – Please go to the Capital Expenditures report that has active and proposed (mostly capital) projects with priorities indicated in the red “Priority” column. The status of each project is indicated on the last column of the report.
We are submitting request #2 for reimbursement on the Washington State Grant which ends in June of 2023. That will land us about $13,000 of the $16,400 available.
No date yet on the weed kill on the Sports Field to be followed by an over-seed effort in the Spring. We are waiting for a little better weather to do the final design and fix of the emergency exit from the basement.
The garage North side rental space is being used by UPS to place a POSD for their holiday parcel distribution. They have paid the contract until January 16, 2023.
Nature Center (Jim Braden): Ed Burrough (Chairman) – The committee continues to distribute the load of wood chips that were donated to us. They continue to install wire screen onto the wood walking surfaces to improve traction.
Citizens’ Patrol (Jim Braden): Citizens’ Patrol is now referred to as Emergency Patrol. We can again report that we’ve had basically no crime on Fox Island. Our Emergency Patrol Supervisor, Bill Mitchell, will retire from that position on December 31st. Denise Arnold will continue as our Patrol Administration person and Doug Nelson will continue as our lead for Emergency Response Operations section which manages Emergency Patrol. Our relationship with the Sheriff’s Department is still excellent. They have advised us of a white SUV going door to door supposedly selling but instead burglarizing homes (not on Fox Island). We need to stay alert and report suspicious behavior to our hotline (549-7744).
Emergency Preparedness (Jim Braden): Jane Tollett who is already active in the Fox Island Amateur Radio Club and a Neighborhood Coordinator is taking the lead with the Neighborhood Block Coordinator (BC) program. EP will work on the objective of providing support to residents who do not have a Block Coordinator.
Fox Island Amateur Radio Club (FIARC) (Jim Braden): We have the monthly meeting (November and December combined) set for December 10th at 9:00am. That meeting will be followed up by a 2-hour class for new HAMS to get their radios programmed for Emergency Response use.
FICRA Events and Activities (Wes King): Santa Run went well. One hiccup was the food/coffee truck did not show. Therefore, FICRA had to pivot and make their own hot cocoa which we had on hand. John Jolly bought pastries. Also, was able to find a Santa to make an appearance. Arlyn suggested we need a checklist for each event and to plan early. Arlyn proposed grabbing one from another organization to help pinpoint leadership for each event. Tree Lighting also happened well. Perhaps we appoint a “Master of Ceremonies” to align Santa’s arrival with actual tree lighting. Wicklines’ concert was appreciated with about 40 in attendance. There was a last-minute request for mask wearing since one, or more, of the group was immunocompromised. Hal provided N95 masks at the door and most everyone respected the request.
New Business: We have a request for a new contract from Pugent Sound FourSquare Church. They are asking for exclusive use on Sundays from 9:30-1:30 every Sunday and request not to be bumped for another higher paying rental. Candy noted that we received $1,800 in 2022 from other rentals when they were bumped on 5 Sundays. FourSquare suggested they would pay $400 for every Sunday where a rental was requested, not to exceed $2,000. A suggestion was made to have them pay $2,000 upfront as a fair compromise plus their monthly rental fee. Candy will draft a new contract with the above inclusions for Foursquare Church.
There was a request to replace the Little Tykes Kitchen Playset outdoors as it is in rough shape. Candy to meet with Steve Hubbs on an Eagle Scout project for the playground to possibly include an outdoor kitchen playset complete with a shelter being built. After their discussion, the Scouts will present a proposal to the Board.
Needy Families: Wes discussed with the Voyager principal if there were some families in need for the holidays. She provided him with two anonymous families with need. Both were taken care of by the King family and others. Arlyn suggested we approach Zogs about setting up a “Giving Tree” for Fox Island families/persons in need for the holidays. Arlyn will contact Andrew. Arlyn will contact the Fish Food Bank for a list of needs. Candy will make the tags, decorate the tree, and check on givings.
Lastly, we are getting a slow response from our insurance carrier. Possibly we need to entertain shopping around for a new carrier.
Old Business: Also, FICRA is in the Gig Harbor High School scholarship book. In January, they will send out a questionnaire for FICRA to fill out.
Hal entertained a motion to adjourn. Motion seconded by Arlyn. Motion was unopposed. Motion carried with adjournment at 9:02pm.