FICRA BOARD MEETING MINUTES Oct 9, 2014
Board Attendees: Uwe Krohn, Jim Braden, Tony Moore, Gina Olson, Hal Goodell, Howard Stapleton, and Bob Bowser.
Uwe Krohn opened the meeting at 7:07 pm with the Pledge of Allegiance. Volunteers encouraged to sign in. Also, all persons who volunteer should record the hours they worked into the log. Minutes from the Sept 11, 2014 meeting approved. (Tony Moore may have an exception)
President’s Report: Uwe Krohn Jean Peterson plans to resign from Events Chair. She is working on finding a replacement. Uwe acknowledges the great work she has done, and notes she will continue to be active with the Building Committee as well as the lead on the January Wine & Cheese fundraiser. Kalli Ostner is transitioning out of the role she has been filling with FB and website info. She will continue to make bridge signs, updates or addendums to signs if requested. I would like to acknowledge Kalli and Max for all the hard work they have put into the FICRA FaceBook page as well as the FICRA web site, we cannot thank her for all she has done. Stapleton is going to manage Ficra FB. Movie Night has been postponed. There is hope that the Girl scouts or Brownies may be convinced to host something like this in the near future.
Consent Calendar: None
Treasure’s Report: Hal Goodell
He is working hard to clean up accounts, transferring funds that should be in other designated accounts.
BANK BALANCES:
FICRA 09-1 Checkbook: Bal: $20,921.82 010-1 Balance: $20,749.80 Money Market 09-1 Balance: $18,587.12 10-1 Balance: $18,858.65 PayPal Balance: 09-1 $1,443.59 10-1 Balance: $723.55
Some transfers made from FICRA since Fair were Crime Watch and Trust donations. PayPal funds have been transferred out to FICRA or Trust.
Membership is currently 256. There are 183 members from 2014 who have not renewed for 2014-15. A membership drive will hopefully capture these in the next month or two. Hal says that we can begin a new process of mailings soon.
The PayPal Deposit Receivable had approx $6000 at the end of the year and this was transferred out into FICRA checking some of which has to be moved into Ficra Trust and Crime Watch. These accounts will be cleared monthly so that the funds in PayPal do not build up.
Committee Reports:
Social Activities: Jean Peterson
The Wine and Cheese Night is set for Jan 24, 2014. The auctioneer is secured, building reserved, and a program is in planning stages. Volunteers are being called at this time. Special Events volunteers have been very enthusiastic. Meeting is set for early November. Glasses need to be ordered soon, and Hal with look into it and report to Jean. Uwe reports Trivia night is a lot of fun, and encourages anyone who has not attended, please come!
Publicity: Jim Braden
Improvements continue to happen with our web-site and communication processes. Howard will update/change “Subscribed to our Newsletter” tab on web site to include info about receiving monthly emails of current events. )
Special Committees:
Audit Committee: Ray Kittleberger, Gisela, Tony, & Joan Rental Rates of the NCC are under review including the special rate for resident members of Fox Island.
Membership Committee: Bob Bowser Bob and others to make a strategy for increasing membership. A meeting is planned for the near future. Melody has volunteered to help with data base collecting, which will double over for information for Emergency Preparedness. Bob has spoken with the Yacht Club in hopes of getting permission to use their list of members contacts which will add to our data base. Howard can help with data merger if needed. Also Bob to ask Dwayne about FICRA membership sign ups at the store.
Unfinished Business: On the FICRA Fair: Hal reports that this year our total income for FICRA was $6364.64 and for Trust was $6,886.00. Total for both is $13,250.64. Minus expenses of $1,847.00. The Net Income for the FICRA Fair was $11,403.64. The Net from FICRA Fair last year was $7278.19, and from 2012 the net was $5,880.50. There seems to be great community support and the residents of FI have shown support of FICRA and Crime Watch by renewed membership and donations. Having a timeline for significant events is needed. A flyer for Crime Watch and Emergency Planning should be sent out before the FAIR to help generate interest at those booths. New Business: With Gisela’s help we are splitting the accounting software books into 2 separate entities, FICRA and FICRA Trust. This is needed to ensure that we have accurate and complete data. The committee chairs are reminded to work on and submit their requested budget for next year. There needs to be a calendar formed from each chair with a timeline for all the events and needed reminders for each committee. This helps a new chair when committee chairs change.
Movement to Adjourn at 8:00 pm. Unanimously approved.
Next Meeting is Nov 13, 2014.
Respectfully submitted by Gina Olson, Secretary