FICRA BUILDING TRUST
BOARD OF DIRECTORS MEETING MINUTES
Aug 11, 2016
Board Attendees: Tony Moore, Jim Braden, Ray Kittelberger, Gina Olson, and Hal Goodell (for Mimi Miller, excused) in attendance.
Meeting opened by Tony Moore at 7:06 PM with the Pledge of Allegiance.
Minutes: The July 14, 2015 meeting minutes were approved.
President’s report: Tony Moore
Tony feels we need to communicate a little better about what FICRA is about. We need to communicate carefully when making a public statement. Also, some still do not know about the hotline or call 911 when suspicious activity is going on. Tony feels we should advocate for this.
Consent Calendar: Doug Nelson has had an opportunity to purchase 2 medical cots (listed as $400/ea) which were acquired for $69/ea. They are specialized for our emergency preparedness medical treatment center, and are very well made. There have been 2 purchased for FIEP, and another 2 have been purchased by private interests. Motion unanimously approved the consent calendar.
Treasurers Report: Hal Goodell (for Mimi Miller)
Trust Checking account:
Jul 1 Balance: $41,199.67 ($35,315.71) Jul 31 Balance: $35,541.66
Trust Capital Checking:
Jul 1 Balance: $4,428.67 Jul 31 Balance: $4,428.67
Trust Reserve Checking:
Jul 1 Balance: $9,730.17 Jul 31 Balance: $9,730.17
Money Market:
Jun 1 Balance: $1,911.28 Jun 30 Balance: $1,911.28
Trust Savings:
Jun 1 Balance: $73.57 Jun 30 End Balance $73.57
Hal notes an error in Trust Checking Acct, but the amount has been updated after review. He will get the corrected numbers into the corrected applicable minutes..
Rentals are down for the year. Lisa will make contact with Betty about publicity. Lisa confirms that Betty is on the email list getting regular updates of FICRA/NCC events.
Audit follow up, and Budget approval is still needing to be done. This should be done next week after the Ficra Fair.
Judy Kanic has been asked to join the Finance Committee, and has agreed. The Capital issue is important because of competing interests for this money, for example power to the rental garage, field improvements, and FIEP. There is a lot of time/energy as well as cost, so this is emphasized by Jim.
Committee Reports:
Crime Watch: Mike Gordon for Stan Weston (excused). “We had a quiet month.” There were 4 speeding Tickets issued. A boat stolen. An arrest for drugs. A SI transported to hospital and a search warrent served. There are 5000 people on the Island, and this level of crime is still considered low. The hotline and PC are both sources of this information. Mike Gordon and CW will be working to better manage the usage of the sheriff when hired, so that we are getting the most effective use of this resource. There have been videos posted on FB, but Mike Gordon states this is not a part of CW, and we do not display these. Post office flooded with cars, and the Museum has had a lot of cars parted there when Museum was not open. It may be important to post “No overnight parking.” Signage may need to be reviewed, and revisited for legal and effectiveness. Mike reminds us that CW is just a witness operation, not an authority. Cameras are planned to be positioned at NCC corners by George and Jim soon.
Emergency Planning: Ray Kittleberger. Updated information on form to be handed out at the Fair. Howard printed 150 copies today.
- Building Committee: Jean Peterson, excused. No report.
- Nature Center: Ed Burrough Chairman. 1. Two classes conducted on Photography for kids. Total of 3 kids attended. The pictures will be displayed at the Fair. New member is Tom Mann, MD who is a great addition. Lastly, in June there were some improvements made at the Nature Center without communication to the Nature Center Committee. There was an article written in Fox Island Living about the Boy Scouts having done a cleanup and Ed is concerned about there being better communication. One of the existing rules is that the Nature Center committee is to review any proposed projects in the Nature Center, and Ed would like to see this rule enforced.
Special Committees: None
Audit Committee: Gisela, excused. No report.
Nominating Committee: No activity
Unfinished Business:
Planning Calendar: Howard Stapleton. Not all board members have a gmail account. He will resend an invitation to join the gmail calendar account. The last on-line form via Paypal is in play. There is a template which Howard has been teaching Jim, Chapel is now using, and he will plan to integrate this. Howard feels many pages in the website may need to be redesigned. Most users are looking for on-line forms, and real time should focus on FB. The Planning Calendar is useful if everyone is sharing it and events are planned and posted. It would be restricted to the board, staff, trust and volunteers.
Sport Field Renovation: no new information. There has been some delay in progress, and there needs to be a new stratagem for going forward with this. There have been 100+ surveys submitted which will be reviewed to help guide the process.
Nichol Center Brochure: Howard has new copies of the 2 new drafts. Has glossy vs mat, and has one for the NCC and another for FICRA. There are new photos, some purpose comments, and referral to Facebook and Website to facilitate membership. Light background pictures are also easier to print, of note.
Siding repair, completed first phase. Window sills are yet to be finished. It will be done before winter.
FICRA FAIR: Hal reports that the Fair Planning is going well for Sat. June 14th. All the permits are complete from FB, Liquor, Pierce Co. There are 10 fewer booths this year. He states there are less “kids games” this year. The beer has been stored at the Deli. All the booths are laid out, parking lot has been striped. Carolyn Braden reports that she has new stickers that say “I am a FICRA member. Are you?” Jill Christ and Dana will be handling sign ups. Signs for membership are with Hal. Booths will be set up at 10 am. Carolyn will decorate FICRA Booth tomorrow after. Denise, Giesela, Mary Francis are all to alternate cashiering. Payments will be accepted in Cash, Card or Check form. Howard will provide internet connection “Hot Spot” on both sides of the building. Jim and Tom Purvis will set up a corral, and there will be miniature Ponies (brought by Doreen Miller) there for petting from 11 am to 4 pm. If you need new signs up to 24 “ wide, Howard will help with printing
New Business:
All Island Garage Sale: Ray Kittleberger will only be coordinating the Museum and the NCC sites. There are very few applications so far. There 6 for the museum. Lisa notes there has not been much advertising, but this can be done. Applications will be at the Store and the Crime Watch fair booth.
Next meeting is on Sept 8, 2016
Meeting Adjourned at 8:04 PM.
Respectfully Submitted by Gina Olson, Director