FICRA BUILDING TRUST
BOARD OF DIRECTORS MEETING MINUTES
Jan 14, 2016
Board Attendees: Jim Braden, Tony Moore, Gina Olson, and Hal Goodell in attendance. Ray Kittelberger excused.
Meeting opened by Jim Braden at 7:00 PM with the Pledge of Allegiance.
Volunteers asked to sign in for the record.
Minutes: The Dec 10, 2015 meeting minutes were approved.
President’s report: Jim Braden
Good things are going on! Bob Bowser has pulled together a committee to evaluate the playfield, and make recommendations for improvements. Currently in the works is a rendering of the vision for the ball field area to help with soliciting donations. It will be used at the School House Rock Auction and the donation process thereafter. Elections are upcoming in Mar for Ficra and Apr for Trust. Uwe and Jim have been working on candidates for the board positions. Denise Parish (retired teacher) will be a candidate for FICRA Board. Giesela will no longer be part of Audit Committee. Judy Kanick was the Treasurer in the past, and has recently retired from Sound Credit Union. She will be working as the Chair on the Audit Committee. For FICRA, Uwe will become the Past President, and a new FICRA President is needed. Jim solicited comments on best way to go forward with filling this position. Suggestion made to advertise the need for board candidates and volunteers for other positions, too. In the past, accomplishments list has been made. This year, Jim would like to put together a list again, but also with volunteers names who were involved with the accomplishments.
Consent Calendar:
- A young woman who has been active in cleaning the NCC, Julie Bowker, has been asked to become the new rental coordinator. She has also been successfully cleaning and acting a a Host at the Chapel. She also has rental and wedding planning expeerience. She will be taking over Jen Luce-Bush position as rental coordinator. Motion made by Gina, seconded by Tony to award rental coordinator job to Julie Bowker. The rental coordinator gets 20% of one-time rentals.
Treasurers Report: Hal Goodell
Trust Capital Checking:
Dec 1 Balance: $4,502.43 Dec 31 Balance: $6,581.85
Trust Reserve Checking:
Dec 1 Balance: $10,750.00 Dec 31 Balance: $10,750.00
Trust Checking account:
Dec 1 Balance: $25,359.42 Dec 31 Balance: $15,245.53
Money Market:
Dec 1 Balance: $1,911.28 Dec 31 Balance: $1,911.28
Trust PayPal:
Dec 1 Balance: $1,019.25 Dec 31 End Balance $679.10
Hal notes any changes and details. Jim states the Capital Checking balance is for projects which have been approved. The balance when the project is complete will go to $0.
The Budget for this year includes a “usage fee” for FICRA to pay to FICRA Trust for 6 annual events at $450 each. The last year FICRA Trust ended with $5940 net income.
Committee Reports:
Crime Watch: Stan Weston reports there are more requests for House Patrols from residents when they are out of town. The new Jackets and Hats (he is modeling today) will help to identify Crime Watch personnel as they are performing home checks. Not much to report from Dec. Crime seems lower in foul weather. Reminder again to not leave your house unattended while attending a publicized funeral or memorial. Crime Watch continues to keep an eye on Bus stops on FI to deter any luring. Keep your personal items locked, and don’t leave valuables in your cars. Prevent crimes of opportunity!
Emergency Planning: Jim Braden for Ray Kittleberger, excused. Jim reports that Doug Nelson has been involved in emergency planning. Doug is currently working in Liberia making a Diesel operated Generator to supply electricity for a field hospital. The communication room continues to be coming together. A process for communication continues to develop. Bob is building the neighborhood program. There are 60 Captains and is working for total of 150. There is planned 2 meets this Tues Jan 19, 4pm and 7 pm, to have all the Captains attend, and get education & communication with the county representative, Peggy Lovelford.
Statewide Emergency Drill scheduled for June 8th and 9th. Abby Schofield says that is a test for emergency preparedness State wide, practise for earthquake, bridges down. We are planning to participate in that.
- Building Committee: Jean Peterson reports they propose another appearance project. Bids have been procured to change the blank entrance wall and install a shadow box for an American flag. Flag to be placed in a “waving” arrangement. The tow bids presented for framing, and installation came in at $391.20 and $420. Motion made, approved unanimously for this project in cost of $420.
- Nature Center: Ed Burrough absent. No report. Karen Craven reports 2 trees down in the Nature Center. Typically they clear it by themselves, but these are too large. Jim to work with Ed Burrough to get these taken care of.
Special Committees: No report
Audit Committee: No report
Nominating Committee: (See Jim’s comments above)
Unfinished Business:
- Planning Calendar: There is a lot more to do. Howard is working on a date to get everyone together.
- School House Rock, Jan Auction “Party with a Purpose”: Everything is coming together. Many volunteers are helping. There have been some items requested, and are being provided. Linda Hahn will be in charge of coffee. 84 total signed up, and 150 max total. Ticket revenues are already matching last year, so lower than max is OK due to dance floor and to prevent overcrowding. Tickets are pre-purchase on-line. Hal to determine if “pay at the door” is going to be available. Music turns off at 10:30 pm.
Student Speaker. Jim reported that Ray has set applications at GHHS and Bellarmine Prep. There are no residents attending Peninsula HS at this time so they will not be participating.
Rental Rates: Further review of local rental rate comp’s is needed. The Plan is to raise the rental rates to market value and reflect the additional cleaning and maintenance.
Intern Status: Jim has contacted University of Wa to find a student volunteer to work within their program to opt in. There would be no pay, as it is part of their education. A minimum of 5 hrs/week for 3 hrs of credit. We might elect to offer some pay for work/recognition if this becomes something that is acceptable. No contact has come back at this time.
New Business:
Tree Removal next to Reese. A large tree top from the NCC property broke in the wind and hit John’s camper roof. He is requesting that the dangerous (hazardous pistol handle growth) trees (3 total: Alder, Fir, Cedar) be removed to avoid further damage. Jim has spoken with our insurance agent, done investigation with arborist Randy Raub, and obtained bids for this. Cost will be $2700. Williams and Hansen were the bidders. Motion approved to do this work with the Hansen firm.
Set Spring Clean up Date: 9 am to 12 noon. APRIL 16th.
Reimbursement to Bob for Rendering cost of $552.38 motion made, seconded and approved. This is to be used for fundraising for field improvements.
Ralph Christ took a moment to thank FICRA for hosting Men’s Coffee. There have been annual contributions, $600 one year, and a framed picture another year. Sylvia Powell, a major supporter of FICRA and community activities over the years has just passed, and Ralph would like to see a donation, in her name, of a ceiling installed projector. This is proposed to the board, and there needs to be a few decisions and planning for this, however the board excepts this gift!
Next meeting is on Feb 11, 2015
Meeting Adjourned at 8:20 PM.
Respectfully Submitted by Gina Olson, Secretary