FICRA BUILDING TRUST BOARD OF DIRECTORS MEETING MINUTES Oct 9, 2014
Board Attendees: Tony Moore, Jim Braden, Ray Kittelberger, Gina Olson and Hal Goodell.
Meeting opened by Jim Braden at 8:07 pm.
President’s report: Jim Braden Minutes from the Sept 11, 2014 meeting amended, and approved. Amended minutes attached.
Consent Calendar: The following items have been discussed and are approved by the board with a unanimous vote. However the first item on the consent calendar has been deferred to a later date. Confirm Website Purpose (deferred), Approve $250 for rental Advertising, County Supervisor meeting now October 28, Accept Generator Hook up BID of $675 by Garland Electric, Accept Pack 202 and Pack, Troop and Venture 27’s NCC Schedules, Accept Brownie Troop 44067 schedule for NCC
Treasurers Report: Hal Goodell
Checking account: Beginning Balance: $23,001.18 Register Balance: $23,862.19 Money Market: Beginning Balance: $12,847.24 Register Balance: $12,848.30
Ray Kittelberger notes that Garage Sale brought in $400 more than last year because of Sheryl Nelson and Jen Bush. The map sales were up by 22% at the NCC and up 17% at the church station. Jim addressed the Finance Committee project of rental rate review. Jim will send a recommendation to the Finance Committee for their consideration and forwarding to the Board for adoption.
Emergency Planning: Ray Kittelberger
Thank you notes were sent out to the participants at the leadership meeting and those who participated at the fair. Tomorrow Red Cross is visiting the Fox Island Churches and the NCC to see if they qualify for certification as shelters. The next Emergency planning meeting is in November. Date yet to be set.
Crime Watch: Stan Weston Car break-ins are up 400% this year. There is some interest as to where and when it is happening. Reports have been made to Crime Watch, but some are minor and not reported to the PC Sheriff. These areas can be of a future focus in future patrols. There is a new ficra.org “column” for Mike Gordon to give “Tips” for FI residents to help keep crime low. The Crime Watch tips are getting several hundred “hits” after each posting. Bella Bella Crime Watch night generated many donations. Future consideration will be given to the idea of hosting a Crime Watch information meeting in a given neighborhood if requested. Crime Watch patrol members are all in agreement to new reimbursements for fuel only, in the future, not miles.
Building Committee: Carolyn Braden
The Fall Clean Up event had 24 volunteers attend. Jim and George have hung a new door on the garage. There is a need for someone to paint the back of the garage prior to onset of winter weather and someone to go through the old paint cans and dispose of the un-needed ones. Toy box to be installed soon. Bob is going to pressure wash and repaint the front steps. There is a problem with the chairs scuffing the hardwood floors. Attempts to control this with stick on felt pads has failed. Jean Peterson requests the board investigate a new product which she thinks will work better. Flexy Felt product ($5) and for 60 chairs it would be around $100 dollars. Board to consider. Round tables were once requested to help rentals. We borrow round tables from Yacht Club in past. No further discussion of this has been made or appears needed.
Nature Center: Ed Burrough
Nothing new to report. Nature Center continues to thrive. No abuses to report, and the area continues to be maintained by volunteers. There are invasive species which are gradually being dug out: English Ivy, Himalayan blackberry, and Reed Canary Grass. Reminder that Nature Center visitors are encouraged to use the Nichol Center parking area.
Audit Committee: Ray Kittelberger
Hal has filed a tax return for 2013. 990N Form. A box is checked that we do not exceed $50,000/year revenue average. Our gross receipts over the last 3 yrs average $48,000/ year. The point, stated by Ray, is that we need to watch this to keep abreast of changes. If we again are the recipients of a grant, that may boost us over average for filing this form in future. Jim and Ray’s review indicates we are in compliance with IRS regulations.
Unfinished Business
Kitchen remodel in planning by Building committee Update on French Drain for NCC. Costs are high. Must be engineered properly. Jim is searching for the appropriate professionals to give advise and make this possible. Jim Car consulted. Bids are exceptionally expensive. Outside video cameras. We continue to have vehicle damage to parking lot. Jim suggests that cameras be installed and signs be posted. This is going forward and soon Jim and George will install them. Dimmers, still waiting for second generation.
New Business:
Regarding the Insurance coverage for the Nichols Community Center Blg: The building is 4000 sq ft and it is rough estimated to cost $600,000 to rebuild. Insurance is $187,000 currently. Jim says that the amount may not be enough and when you don’t insure for at least %80 then you end up with even more penalties applied to the final settlement. We have option to increase actual cash value policy. It is based on a depreciated value of the building. Minimum value would be $300,000 and if we wanted to insure at %80, then it would be $240,000. This would raise current premium to $331. Increased value to to changes put $350,000. Total loss would give $350,000 coverage. We can go on a replacement cost basis, but they will not insure us on this. $2800 to $4000/year with limitations. With %80 $480 to meet clause. Board to decide on how best to proceed.
Septic Overhaul Status: Several stages, ladies room plugs up fairly regularly. Jim is working to have an expert plumber open the system below the floor to ensure clear, then Hemley’s Septic (who has a map of our septic system) will service the tanks.
Face book: Kalli has resigned after many years of excellent contribution. Lisa Stapleton (who has a large breadth of knowledge in this area) has volunteered to pick up management at this time.
Nichol Center Access: Lock Box with digital code access to be installed at the front door. A code can be given to each individual to access the building for any given amount of time appropriate. This will, hopefully, eliminate the key problem. R
equest made from Gig Harbor Tourism Organization for details about Tree lighting to publish to public. Decision made to not advertise this event other than to residents of FI and their guests. There are many organizations (both off and on Island groups) who are interested in hosting their events at the NCC. It has been a concern of both the Board and those that attend this meeting that we not have too many weeknights filled up in advance on a weekly basis to ensure availability to FICRA functions. John Ohlson is retiring from scouting. The Scouts have requested the NCC for Nov 17 to celebrate his service and retirement. Jim and Tony invited and plan to attend event. The scouting program has been a tremendous success in large part due to John and his heavy involvement over the years. Many graduates of Eagle Scouts. Two presentations to scouts for their projects in rebuilding the George Milner Fire pit have been made. Hal says a letter came in from Harbor organization looking for the NCC/FICRA to make donation for a 1/2 day rental to be auctioned off. Seems to be the same organization in years past. Hal to send it to Jim for review.
Next meeting is on November 13, 2014
Meeting Adjourned at 9:33 pm, unanimously approved
Respectfully Submitted by Gina Olson, Secretary