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FICRA Building Trust Board Meeting Minutes 11-14-2013

FICRA TRUST BOARD MEETING MINUTES (preliminary 11-18)

November 14, 2013

Board Attendees: Jim Braden, Tony Moore, Mimi Miller and Ray Kittelberger.  Tres Walker, excused.

President Tony Moore opened the meeting at 7:55 pm.

Minutes from the April 4, 2013 board meeting were unanimously approved.

Consent Calendar: 

The FICRA Board passed a motion to approve items 1,3 & 4 of the Consent calendar (monthly meetings on the second Thursday, fire pit repairs and renting a dehumidifier for the NCC basement.  Item 2, Building Committee work approval moved to the Building Committee report.

Treasure’s Report:

BANK BALANCES:

TRUST  Checkbook: 10-1 Balance:    $15, 016.05        11-1 Balance: $14,670.26

Money Market 10-1 Balance:  $10,836.03                          11-1 Balance: $10,836.95

BUDGET COMPARISONS:

2013 BUDGET                                                                               ESTIMATED YEAR END

Net Income: $2,149                                                                     $8,000

Committee Reports: 

CrimeWatch:  Ray Kittelberger reported this year’s burglary count is 9 versus 6 at this time last year.  The last two were items taken from an open garage and contractor’s materials taken from a construction site Stan Weston has recruited two new Citizen Patrol members.

CrimeWatch has been blessed with an anonymous financial donation to CrimeWatch which rescues the CrimeWatch from most of the financial shortfall for 2013.  Jim will get an appropriate thank you drafted for sending.

Ray reported on the significant progress on developing Emergency Preparedness for Fox Island.  More to come on this subject.

Building Committee.  The committee presented a list of work planned to be completed this year at a cost of about $4,000.  The Board passed a motions for the Committee to complete this work, including the purchase of 16 more of the new chairs.

Nature Center:  Tony reported that the Steiffel road situation is apparently not going forward at this time.  Philip Craven has done a thorough job of tracking this at the County level and determined this status.  Further, Tres Walker has reported that there has been no contact from Steiffel for a year or more and that he and the rest of the residents on 8th are not doing anything further on this issue until some action is required.

Special Committees:  As mentioned at the FICRA meeting, a Nominating Committee and Audit Committee need to be appointed.  FICRA and the Trust will work together to complete this.

Fundraising/Membership: Jeff Goodwin

Membership drive: Drew Middleton, Dave Harrington, Jim Braden and Jeff Goodwin progressing on contacting last dues year’s members that have not yet paid their dues for 2014.   Mimi will get an updated member list to the calling crew.  Consideration is being given to develop a method of recognizing folks that donate to FICRA and the Trust along the line of how names are recognized at a hospital, etc.

Unfinished Business:  None

New Business:  It was announced that the amendments to the Bylaws have been in the hands of the Board for some time and will be posted on the web-site stating the intent to vote on the amendments at the December 12, 2013 meeting.

The budget process will be much the same as last year.  The last year’s budget appears to have been reasonably accurate and will be used as the model for the 2014 budget.

Jim moved to allow pursuing grading of the parking area between the NCC and the garage, and, installation of cameras/lights around the NCC for security.  Jim will bring a plan and cost to the Board for consideration.  Motion passed.

A motion was passed to have the oil tank behind the garage professionally removed at a cost of $650.

Jean Peterson updated the status of the January 25th Wine & Cheese event.  Wine glasses with inscription are being considered and would be a seed money cost to the Trust.  The Board will handle that issue between meetings and include on the next Consent Calendar.  The Board passed a motion to proceed with acquiring the Special Occasion and wine raffling permit for the event at a cost of approximately $70.

The Board requested Jim to determine the Fire Department’s intent regarding the picture on the garage wall, and, to check into the Fire Department removing the old oil tank.  Jim agreed to do this.

Next meeting is Thurs December 12, 2013.

Motion to adjourn passed at 9:25 pm.

Respectfully submitted, Jim Braden, Secretary