FICRA Board Meeting Minutes: September 12, 2013
Board Attendees: Jim Braden, Lynne Goodwin, Mimi Miller, Tony Moore, Hal Goodell, Gina Olson and Jeff Goodwin.
Jim Braden opened the meeting at 7:30 pm with the Pledge of Allegiance.
Jennifer Bush was introduced as the new Rental Coordinator for the NCC. She comes with wedding planning experience and great ideas. Jim also introduced Stan Flemming, our Pierce County Council representative.
Minutes from the Aug 8, 2013 board meeting were unanimously approved.
President’s Report: Jim Braden
Planning for next year’s budget has begun. Committee chairs are requested to submit their budget requests by Nov 1. Do your best given what is known.
Certain events need a Chair person assigned in order to put together the budget. Need to start planning for major events now. Board is soliciting volunteers for next year’s events including the FICRA Fair, the NCC’s 80th Birthday Celebration, the Garage Sale, and the 60th Anniversary of the building of the FI bridge.
Regarding the Fox Island bridge, Jim is working with Stan Flemming to set a meeting for all Fox Island residents to hear what the County engineers have to say about the bridge. Jim, Ray and Bob Bowser, met with County engineer Kraig Shaner to create the presentation for meeting about the current condition of the Fox Island bridge. Sept 24th Tues at 7 pm. Signs will be posted, with help from Kalli.
“What is our mission?” has been asked several times this year. Jim suggested we address that question to help decide what to do to serve our community better, and, then go to a professional planner for advice on how to develop the outdoors.
There are many groups during the week that use our trash cans. Suggested we advise that groups which use the NCC be asked to pick up all the trash containers on occasion (trying to develop a ‘this is my facility’ attitude). A dumpster was used in the past, but it continued to be abused by non-NCC users. Consider trash service, however need volunteer to put it out Tues mornings.
The Artondale Fire Dept did a familiarization “walk through” of the NCC. Although not required, some recommendations were made to increase safety (kitchen smoke detector). They also suggested a KNOX box to allow FD access to the NCC for urgent inspections if calls are made. More investigation regarding cost is to be done.
The large old road map of Fox Island in the garage storage was seen as a desireable relic to the firefighters, who are requesting permission to preserve it, dismantle it, and hang it at the fire station. The FICRA Trust suggestion is to donate it officially to the Museum, but allow the Fire Station to have it “on loan.” FICRA Board approved this unanimously.
Consent Calendar:
The FICRA Board meetings will be moved to the 2nd Thurs of the Month to allow the Treasurer time to prepare and the Board to review the financial reports. This will eventually require a change to the ByLaws to make permanent. Next meeting is Oct 10, 2013.
Treasure’s Report: Mimi Miller
We are approximately 3/4 way through the year. The budget will be sent to Kalli to post.
FICRA Begining Balance $5,062.13
Deposits $8,002.31
Expenses ($5,036.59)
Register Balance $8,027.85
Money Market Beginning Balance $18,566.93
Interest $ 1.58
Register Balance $18,568.51
FICRA TRUST Beginning Balance $14,257.45
Deposits $ 2,507.19
Expenses ($348.45)
Register Balance $15,856.50
TRUST Money Market Beginning Balance $10,833.30
Interest $ 0.92
Register Balance $10,835.14
PayPal Beginning Balance $5,175.85
Income $170.00
Fees ($7.06)
PayPal Register Balance $5,338.79
The Board reviewed the Treasurer’s report and requested the Treasurer to move the PayPal balance, with exception of what needs to be retained to refund security deposits, into the FICRA Trust Bank Account.
Budget questions about Plant Sale/Garden Tour financial report were answered. The Garage Improvements $5,000 should not be listed under donation, Jim was awarded a volunteer service Grant from Chevron which he directed to be a grant for the garage repair.
Dues receipts are $7000 as of August 31. The dues cycle is from August 1, 2013 to July 31, 2014. If the previous year’s currently unpaid members renewed, the receipts would be increased by $7300. Mimi is still processing more dues. She will update the membership list this week and forward it to Jeff who will begin the calling process for dues.
The D&O Insurance payment was partial and will come in on budget for the year.
We appear to be in good financial shape getting ready for next year.
All finances will be reviewed by Audit committee per the Bylaws.
FICRA FAIR Profit & Loss Report:
FICRA Trust
INCOME Dues $3,025.00
Crime Watch $535.00
Donations $117.00 $110.00
Booth Rental $450.00
Vendor % $1,272.19
T-shirts $2,270.00
Total $5862.00 $1,917.19
EXPENSES
T-shirts $1,341.39
Porta-potty $160.00
PA System $183.05
Flag Holder $37.91
Total $1,501.39 $220.96
NET INCOME $3,910.61 $2,146.23
Membership Total: 172 This is Current Aug 2013 through 2014.
Year ending Aug 2013 total was 410
Trust Financial Activity to be made available monthly.
The Treasurer’s Full Report attached to these minutes on file.
Committee Reports:
Crime Watch: Stan Weston
Recent criminal activity includes:
Aug 17th a purebred dog was lost, later found/ returned. Burglary, Aug 19th. No forced entry. Flat screen TV stolen. Several complaints about door-to-door sales persons, selling cleaning products being aggressive. Residents are advised to post ‘no soliciting’ signage. Folks complained about fireworks which was terminated. Similar to previous burglary was another No-forced entry. Flat Screen TV stolen.
Traffic Stop, verbal warning given. Suspicious teen at Fire Station was confronted, returned to the custody of his parents. Mail theft (none last year) 1 reported this year. Theft from Vehicles (4 last year) 2 this year. Other Thefts (8 last year) 6 this year. Residential theft: 3 last year 8 this year. Car left in the water at the boat launch, owner reported it broke down.
Ray reported that we had 61 sites for the All Island Garage Sale. 11 at museum, 6 at NCC, 44 home sites, 225 maps printed.
Building Committee: Carolyn Braden
They met Sept 5th and have the following recommendations: Finish floors: some trim left to do, paint baseboard, stage area, closets, kitchen ceiling, carpentry. New Light fixture. New Exit signs, and Historical signs. Finish bathroom floors after review from TRUST. Review grant for windows. Investigate replacing doors from hallways to auditorium. Discussed outdoor facilities. Continue to accumulate new chairs (34 now, 8 more purchased and on the way).
Fall Clean up scheduled. Sept 28th from 9 am to noon. Sign up list. More volunteers needed! People usual help clean grounds. Dinner will be served noon to 1 PM, so kindly sign up in advance.
There are more bark chips which can be spread. These were donated from Pen Light.
Social Activities:
Volunteer needed to Lead this. Karen continues to be choreographing meetings for Ladies Latte, Mom & Me group, and would like to see NCC open on Fridays to hand out info on activities, and also serve as a meet up location for Off-Island trips to YMCA, hiking, or other adventures. Men’s coffee continues to be well attended. Jennifer Beard interested in reserving NCC for 2 hrs twice/month for homeschool purpose.
Ray described the Student Speaker Contest, suggested for future. The Board selects the non-political, non-religious subject. All students that compete make a presentation to judges (though open to the public). Student that wins gets our $500 scholarship. Further questions and planning to be determined. Lynne G. And Ray Kittelberger to work on this.
Survey indicated that adults want a dance. A person requested to host a free computer education seminar at the NCC. Jim to talk to Gerry Knight on this.
Nature Center: Sept 21, 2013 is the next work party at 9 am to plant trees!
Publicity: Kalli Ostner and Karen Craven continue to create great signage!
Special Committees No report.
Fundraising: Jeff Goodwin
Membership drive will be held from List of those who have not renewed. Jim to help with phone calling. Renew can be by check, on-line, mail-in. Crime Watch donations at same time, but is not the focus. What is the best way to reach Fox Islanders?
New Business: T-shirts from Fair were popular, but more requsted in smaller sizes. Nan and Mary to coordinate the re-order with shipping or distribution and make proposal to the Board. Gina would like to join/help on the T-shirt committee for next year.
Next meeting is Thurs Oct 10, 2013.
Movement to Adjourn passed at 9:33 pm.
Respectfully submitted by Gina Olson, Secretary